Charity Akita 2016-2017

The following is a summary of the events of Charity Akita (CA) (チャリティ秋田) for the JET year August 2016 to July 2017.

Board of Directors

Executive Director	Deputy Director	Director of Finance	Secretary	Community Liaison	Admin. Assistant
Michael Aubrey	Maeleen Arce	Jessica Fareri	Domonique Owens	Mihoko Kakuta	Joey Griggs

Board of Directors selection process

On June 14, 2016 a new charter was adopted. In this charter the selection process is outlined as follows: The executive director is selected from the previous years board of directors. The new executive director then chooses a deputy director and director of finance, and any other positions required.

Donations and Finances

Event	Profits	Cause	Donation	Donated
Akita Orientation Sushi Dinner	- ¥20,690	n/a
Welcome Party	¥73,959	Akita Family House	¥73,960	2016, Sept 9
SDC Taco Dinner	¥15,640	Akita Frog	¥19,540	2016, Nov 8
Halloween Dance Party	¥3,900
	¥381,124	Blue for Tohoku	¥381,124	2016, Dec 7
Christmas Caroling	¥37,593	Misonotenshien Orphanage	¥37,593 (in books & toys)	2016, Dec 10
Appi Ski Trip	¥0	n/a
St. Patrick's Day Party	¥60,000	Japan Association for Refugees	¥60,000	2017, Mar 22
Akita International Sumo Basho	¥79,014	Mirai no Mori	¥79,014	2017, Jun 16
Goodbye Party	¥53,692	Charity Akita reserve fund	n/a
Total	¥684,232		¥651,231

Akita Orientation Sushi Dinner

The SDC Charity Dinner was held at the Prefectural Education Center in on August 16. There were 22 attendees. The cost of the dinner was ¥1,000 each. In total -¥20,690 was lost on this event. The ¥20,690 was taken from the Charity Akita Reserve Fund to cover the loss.

	Expenses	Income
Sushi dinners (from Kappa sushi)	43,146
Drinks	1,396
Utensils and dinnerware	648
Dinner fee		22,000
Individual donation		2,500
	45,190	24,500
Total	- ¥20,690

Welcome Party

The Welcome Party was held at Orange House, Shimohama Beach on September 3. There were 61 attendees. In total ¥73,959 was raised for Akita Family House
Proceeds from the event were donated by bank transfer to Akita Family House on Sept 9, 2016.

	Expenses	Income
Orange House (¥500 per person)	30,500
Float	48,000	48,000
Drinks	27,525
Various supplies	5,316
Ticket and drink sales		137,300
	111,341	185,300
Total	¥73,959

• Facebook event page

• 

  Akita Family House furikomi receipt

SDC Charity Dinner

The SDC Charity Dinner was held at the Prefectural Education Center in on October 24. There were 17 attendees. The cost of the dinner was and soft drinks was ¥1,500. Remains stocks of soft drinks/cups etc from the Welcome Party were used, so no money on these was incurred. In total ¥15,640 was raised for Akita Frog (あきた冒険遊びfrog).
Proceeds from the event were combined with the proceeds from the 50/50 Raffle at the Halloween Party (5 days later) and donated by bank transfer to Akita Frog on November 8, 2016.

	Expenses	Income
Taco rice dinners (from Mi-Go)	9,860
Drinks & snacks	0
Travel expenses	0
Dinner fee		25,500
	9,860	25,500
Total	¥15,640

• 

  Taco rice
• 

  Akita Frog furikomi receipt

Halloween Dance Party

The Halloween Dance Party was held at Jamhouse in Akita City on October 29. There were 221 attendees. ¥381,124 was raised for Blue for Tohoku from ticket sales, and ¥3,900 was raised for Akita Frog (あきた冒険遊びfrog) from a 50/50 raffle. The winner of the 50/50 Raffle was Jessica Ford.
Proceeds of ¥381,124 was donated by bank transfer to Blue for Tohoku on December 7, 2016', while proceeds of ¥3,900 were added to the proceeds from the SDC Charity Dinner (¥15,640) and a total of ¥19,540 was donated by bank transfer to Akita Frog on November 8, 2016.

	Expenses	Income
Jamhouse rental	70,000
Jamhouse wall damage *	¥0
Decoration & supplies	19,406
Costume Contest prizes	4,970
Ticket and drink sales		475,500
50/50 Raffle		3,900
	94,376	479,400
Total	¥385,024

* During the party there was an incident where someone tried to enter the party without paying. When turned away, he punched a hole into Jamhouse's cutter hallway wall. Later Jamhouse received compensation without needing Charity Akita's contribution. This delayed the donation until December 7th.

• Facebook event page

Costume Contest

• 

  2016 Poster

• 

  Blue for Tohoku furikomi receipt

• 

  Akita Frog furikomi receipt

Christmas Caroling

The Christmas Caroling was held at Akita Station in on December 10. There were 20 attendees. Participation was free. In total ¥37,593 was raised for Misonotenshien Orphanage.
This money was used to buy books (¥10,999) and toys (¥26,594) for the orphans. These gifts were delivered on December 19.

	Expenses	Income
Caroling permission fee	2,250
Received donations		39,843
	2,250	39,843
Total	¥37,593

• Facebook event page

• 

  CA council with the Head Nun and gifts
• 

  Receipts for gifts

Appi Ski & Snowboard Trip

The Appi Ski & Snowboard Trip was held at the Appi All Seasons Resort in Iwate Prefecture on February 25th and 26th, 2017. There were 17 attendees. This event was not for charity so all of the money AAJ handled went directly towards covering the costs of the event.

It cost ¥8,500 per person to stay at the Pension Mutti (lodging and food). Lift pass prices varied. CA collected ￥144,500 from the 17 attendees in order to pay for lodging. This payment was also used to reserve a space on the trip. The lift passes were paid for individually by the attendees on the days of the trip.

Facebook event page

St. Patrick's Day Party

The St. Patrick's Day Party was held at Live Space (四階) Studio London (スタジオロンドン) in Akita City on March 18. There were 66 attendees. ¥60,000 was raised for Japan Association for Refugees from ticket sales.
The proceeds were donated by bank transfer to Japan Association for Refugees on March 22, 2017.

	Expenses	Income
Venue rental (¥500 p/p)	33,000
Ticket sales  12 × volunteers @ ¥1,000  54 × attendees @ ¥1,500		¥12,000 ¥81,000
	33,000	93,000
Total	¥60,000

• Facebook event page

• 

  Japan Association for Refugees furikomi receipt

Akita International Sumo Basho

The 13th annual Akita International Sumo Basho was held at the Akita Kenritsu Budokan on Saturday, June 10th, 2017. Total attendance was about 97 persons, including volunteers and wrestlers. 14 individuals participated in the men's bracket, while 5 participated in the women's bracket. Admission was ￥1000 for adult spectators, ￥500 for high school students, junior high school students, volunteers, and wrestlers, and free for elementary school students or younger children. Between admissions and the bake sale that was run simultaneously at the event, ¥79,014 was raised for Mirai no Mori.

	Expenses	Income
Venue rental	9,350
Food & drinks for wrestlers	7,747
Prizes	7,704
Posters & supplies	4,365
Ticket sales  19 × wrestlers @ ¥500  17 × volunteers @ ¥500  59 × attendees @ ¥1,000  2 × ES students @ free		¥9,500 ¥8,500 ¥59,000
Bake sale		27,180
Anonymous donation		4,000
	29,166	108,180
Total	¥79,014

Facebook event page

• 

  Mirai no Mori furikomi receipt

Farewell Party

The Farewell Party (aka Goodbye Party) was held at Orange House, Shimohama Beach on July 8. There were 39 attendees. In total ¥53,692 was raised. It was decided that the money raised from this event would be added to the Charity Akita reserve fund to cover operating costs throughout the year.

	Expenses	Income
Orange House	19,500
Assorted Party Supplies	5,106
Drinks	18,124
Ticket sales  39 × attendees @ ¥1,500  Sale of drinks		¥58,500 ¥37,600
Donation		322
	42,730	96,422
Total	¥53,692

• Facebook event page

Miscellaneous

	Expenses	Income	Date	Note
Akita Wiki hosting (Hostigation)	4,334		Jan 21, 2017	Nov 22, 2016 to Nov 21, 2017
Total	¥4,334

• 

  Hostigation hosting fee for the Akita wiki
• 

  Actual hosting cost in yen for the Akita wiki

See also

• AAJ 2015-2016
• Charity Akita 2017-2018
• Charity Akita finances for more details about each event.